How to Make Better Decisions When You Call the Shots

How to Make Better Decisions When You Call the Shots

A former president of the United States once famously described himself as the “Decider in Chief.” On one level, that’s comical. On another level, it’s instructive, and succinctly so. The person who possesses the most decision-making power is the person who will be judged for the success or failure of those decisions. End of story.

That sounds a lot like a business owner, yeah?

When entrepreneurs are first starting their small businesses, I wager most aren’t thinking of themselves as a “Decider in Chief.” But from day one, they are. That’s the awesome and terrifying reality of working for yourself, a reality that only gets more rollercoaster-like as your business grows. You get to call all the shots. (Yay!) If they work, you’ve earned the glory. (Woohoo!) If they don’t, you’ll risk feeling like a failure. (Gulp.)

How you experience that rollercoaster-like entrepreneurial journey is directly influenced by the quality of your decision making. I actually think of them as one and the same thing: so goes your decision making, so goes your small business. Full stop.

Looking for the least turbulent ride possible as a small business owner? Then work on your decision-making skills. The more intelligent your decisions, the smoother your ride will be. That’s not to say decisions are easy; oftentimes, decisions are quite hard. But assuming you make smart decisions regardless of their difficulty, the tracks those decisions lay ahead of you will provide for a smoother and more successful journey.

There are many ways to develop your decision-making savvy. Experience alone in the wild business world is a good teacher. Experience-based learning, however, can often be reactionary. If you care to complement experience with a proactive counterpart, then invest some brainpower into learning and using a strategic framework

What Is a Strategic Framework?

Ask someone, “What is strategy?” and you’ll likely receive a dizzying array of responses. Strategy is challenging to pin down in discrete terms because (in most cases) it encompasses a composite of inputs: values, vision, market conditions, competitive advantages, intellectual property, available resources, intended outcome(s), etc.

A framework can help to organize such a fluid concept into focused and actionable terms that lend direction to your decision making. Said differently: a framework is what small businesses owners like you, me, Pat, and others need to harness our ideas into actions.

Here’s one textbook definition of a strategic framework: “a plan of action or policy designed to achieve a major or overall aim.”

The “plan” part of that definition is crucial. Applying a framework produces the plan. Without a framework, you don’t have a plan; instead, you have—at best—a set of loosely connected actions into which you’re investing time, energy, dollars, and other resources. These actions will hopefully, maybe produce desirable results and, thus, are maybe (but not necessarily) strategic in nature.

If that wishy-washy existence makes you squeamish, then you’d do well to adopt a strategic framework.

Frameworks vary. Some are surgical in purpose, like a SWOT analysis. Others are more mindset-oriented, like Blue Ocean. Some are built bottom-up within an organization to enable unified performance, like Objective and Key Results (OKRs). Others strive to enable unified performance from a top-down approach, like Objective, Goals, Strategies, and Metrics (OGSM).

There is no one right framework versus another. Frameworks are tools (a theme I’ll return to later in this article). How you wield a tool usually matters far more than the tool itself and/or in combination with other tools.

I believe in the use of several complementary strategic frameworks. If you’re a nerd like me, think Voltron. The collective is more powerful than any individual component. That said, I also believe in having a central strategic framework that anchors thoughtful decision-making at the business/enterprise-level. It’s the point of origin of all of our intentional actions.

For us at SPI Media, that’s the OGSM framework.

I was first exposed to the OGSM framework in my post-graduate leadership development program at Johnson & Johnson. This framework revolutionized how I thought about strategy development. It taught me how to not only nurture strategic ideas but rather, and far more importantly, develop strategic plans that connect vision (i.e., raw ideas turned into directional objectives) with outcomes (i.e., results described as goals) through deliberate actions (i.e., focused strategies).

The OGSM framework comes from the corporate world and isn’t as shiny as other options, like OKRs. That’s just fine with me because whatever it may lack in shininess it makes up for in substance.

Components of the OGSM Framework

I reeducate and reemphasize the OGSM framework every year with my SPI Media team during our annual strategic planning summit. In fact, the slide above comes courtesy of my strategic planning presentation deck. It summarizes the four key components of the model:

Objectives

  • A vision-based direction that aims to achieve something big
  • Can be quantitative in nature, further quantified by its goals
  • Must empower the company’s vision and mission statements as well as its core values

Goals

  • Quantifiable results that prove the objective was achieved
  • Must have at least one goal per objective; can have multiple goals
  • Goals are delegated to others consistent with their roles and responsibilities

Strategies

  • Prioritized work to serve in the pursuit of achieving the goals to which it is associated
  • Can be a combination of projects (one-time efforts) and/or practices (ongoing work)
  • Declared strategies should not be confused for tactics and tasks

Metrics (aka Measures)

  • Data points to collect, analyze, and review along the way to effectively govern the work
  • Over time, the analyzed metrics should produce trends that suggest positive progress
  • Tracking too many metrics is counterproductive; concentrate on the critical few KPIs

This framework provides a high-fidelity way of organizing your decision making at the strategy-level based upon the goals you’re aiming for to achieve an objective. When decision making is refined in this way, it reduces the waste of precious resources (e.g. time, money, energy) and elevates the probability of success. Success, however, is not guaranteed.

Caution: Strategic Frameworks Do Not Guarantee Success

Strategic frameworks—all of them—are tools, nothing more. Like any other tool, success comes not from its innate qualities but how it is used. So don’t make the mistake of believing that the quick adoption of a strategic framework will make all your dreams come true.

Instead, proceed with cautious optimism. Using a strategic framework will feel weird at first. That’s natural, so don’t stop at the awkward feeling. Also don’t stop using it when it fails to deliver upon your goals and objectives, because—frankly—that’s likely the first few times.

The not-so-secret secret to deriving value from a strategic framework is to use the framework repetitively. It’s muscle development, plain and simple, with the “muscle” in this context being your strategic brain—your critical thinking and decision-making abilities. The use of the tool builds and strengthens the muscle. At first, you will be weak. If you remain committed to the work, you will become strong. And from strength comes success.

How to Apply the OGSM Framework in Your Small Business

Start small. Start slow. Revisit frequently. That’s the best, most distilled and effective way to begin applying this framework, or any other, to your small business.

Specifically for the OGSM framework, I advise entrepreneurs to consider the following approach:

  1. Define your goals.
  2. Unify those goals into an overarching objective.
  3. Brainstorm all of the possible strategies you could choose to invest in that may help you achieve those goals and, thus, the objective.
  4. List out your key operational constraints including time/bandwidth to do work, monetary budgets, availability of other types of resources, relationships that may help, etc.
  5. Whittle down your strategies list to the critical few that you believe will generate the results you need to accomplish your goals that you can make work within your declared constraints
  6. Select a shortlist of metrics (1-3) that you’ll track over time as signals of your progress toward achieving your goals and objective.

Why You Should Start with Goals

There are two main reasons to start with goals:

  1. In my experience, very few entrepreneurs actually know what their goals are. Oh, I’m sure most think they know. But when I talk to small business owners, advise startup founders and CEOs, and generally participate in this spectrum of conversation in entrepreneurial communities, I’m reminded just how rare it is that someone has credibly defined goals in quantitative, rational, and achievable terms. If such high-quality goals don’t exist, then it’s arguable why you should bother developing an organized plan of strategic actions.
  2. Goals are a good “stage one rocket booster” for strategy development. Engaging at this level of the model first usually goes faster with less friction as compared to starting elsewhere within the model. That positive momentum is the “booster” needed to propel further good work elsewhere within the model.

If you’re new to organizing your decision-making in this way, then destress your work further by narrowing the timespan of your strategic plan to just three or six months. There is no rule that says you must develop a twelve-month annual plan on the first go.

Start Small with Your Chosen Strategic Framework

Remember: success with any strategic framework comes with repetition. So consider building one for the next three months, then execute against that plan, then analyze and evaluate the results. Learn from that experience and apply those learnings into the next three-month strategic plan. And so on and so forth until you’ve developed enough new strength and confidence with this caliber of strategic decision-making that you feel ready to take on a six-month strategic plan.

It’s easy to get lost in the trees and forget to see the forest when you engage in intentional strategy development. So pull back from time to time and revisit why you’re doing this work in the first place: to make smarter decisions that actually lead to the results you want for your small business while smoothing out the ride.

If the process and/or results aren’t to your liking, then chuck the plan you have and start over. You are your own Decider in Chief, after all. Embrace the heck out of that awesome and terrifying power, and you’ll be a-okay.

To learn more about building your business, read my guide, The SPI Beginner’s Guide to Business Fundamentals.

Manage Your Production Better And More Efficiently With These Tips

Manage Your Production Better And More Efficiently With These Tips

Streamlining the production process is a top priority of every company. Your success as an organization will actually rely on how efficient your production lines are. 

Create a smooth process, and you are likely to see a better time to market while maintaining the desired quality standards. On the other extreme end, an inefficient process leads to wastage of resources on top of putting your company’s reputation on the line.

So, how do you optimize the production process? Below are a few tips to help you out with this.

Identify Obstacles In The Process

Every business should evaluate its workflow regularly to ensure no new challenges are negatively affecting the production process.

The evaluators should check for any bottlenecks that could be affecting production. Start by analyzing the employees at their different positions. Do they still have the relevant skills to undertake their duties? If not,  develop a plan to train them or reassign them to areas that fit their skills.

Move on to the resources used. Are they still relevant to the current production standards, or can you do better? Are they even in good condition?

What about the techniques you are using? Are they efficient enough to keep you competitive?

You can only improve your production process once you get and address the answers to these questions.

  1. Train Your Employees

Do not introduce new technology without training your staff. Not only does this lead to the underutilization of expensive resources, but it can also endanger the well-being of the employees on the flow.

Ensure your staff is trained every time a new technique or technology is introduced. Additionally, you should conduct refresher training every few months or annually. This maintains efficiency in the production process. It will also help you meet industry regulations on employee safety training.

  1. Invest In Good Software

Good software can increase your manufacturing process significantly. The right MRP software will boost efficiency and equipment utilization and it’ll also make it easier to communicate with the different players involved in the production process. So whether it’s sales, finance, procurement, or warehouse personnel, you’ll always know how the entire process is flowing.

Sadly, there is no one-size-fits-all solution when it comes to production software. The appropriate product will always vary depending on your activities and needs as a company. So, make sure you know what you want before shopping for a software product.

  1. Create Well-defined And Realistic Goals

A successful production process requires SMART objectives, i.e., the goals must be specific, measurable, attainable, relevant, and time-based.

Work closely with your managers and junior staff to ensure everyone is on board with the objectives put in place. Every employee must also know the specific role they play in the entire plan.

  1. Consider Adopting Automation

Machines have helped industries increase efficiency while keeping production costs at a minimum.

Depending on the type and method of automation used, you may be able to reduce your wage bill as well. You’ll also increase production capacity, something that’s harder or expensive to achieve when using manual labor alone.

With that in mind, you should know that the initial cost of purchasing and setting up machines can be pretty expensive. Therefore, do your math and ensure the automation techniques you’re implementing have a reasonable return on investment. 

The above list is far from exhaustive. However, it covers the essentials that are more than capable of optimizing your production process. Analyze your existing process, then start implementing these tips gradually.

3 Ways Successful Email Validation Leads to Better Marketing

3 Ways Successful Email Validation Leads to Better Marketing

You’ve started a new business and have an email marketing campaign in full swing. It helps your emailing list grow. After the campaign is over, however, things start to diminish a little.

This might be because people gave you a fake email so they could take advantage of your campaign specials. They could have also made a temporary email and deleted it once your promotions stopped.

That’s why using an email validation tool is so important. It can detect these fake emails and keep your list clean.

That’s not the only reason why you need this tool. Check out this guide to learn more about what email validation is and why you should be using it.

What is Email Validation

Email validation is the process of verifying an email to make sure it’s legit and belongs to an actual person. There’s no rule that states that you have to set up email validation for your business.

There are a lot of benefits of using the email address validation tool on emailoversight.com. It will get rid of email bounces, you won’t get as many spam complaints, and you won’t get blacklisted by email service providers.

1. Get Rid of Email Bounces

When an email bounces this means that the email tried to go to an invalid recipient. Either the person deleted their email or they never had it in the first place. Again, many people give fake email addresses.

These bounced emails don’t do any favors for your sender score. To avoid them, you’ll need to use email list validation tools. They will signal out these fake or deleted email addresses and remove them so you stop sending messages to them.

2. Reduce Spam Complaints

Another thing that will affect your sender score is spam complaints. You want to get as little of those as possible. That means you have to constantly pump out content that users are interested in.

The sad truth is, you can’t please everybody though. At some point, someone may hit the spam button. An email address validation tool will mark the people who make spam complaints so you stop sending them your content.

3. Don’t Get Blacklisted

If you get blacklisted, it will prevent all your email messages from being accepted by the server. Some servers are pretty strict with this. Others will unblacklist you after a certain amount of time.

A validation tool will help you keep your email list clean so it’s less likely that you’ll be blacklisted. You should also keep an eye on your IP.

This will keep you updated on your status so if you’ve been blacklisted, you’ll know about it. You’ll then be able to take strides to get things worked out before you launch a new campaign.

Start Using an Email Validation Tool

Using an email validation tool will help you get relevant content to your email listers who want to see what you have to offer. It can also keep your list clean so you don’t end up sending messages to those who don’t want them. Trust us, using a tool is better than getting blacklisted.

Looking for other ways to keep your business’s reputation intact online? Check out our blog to get a few more pointers.